Content Management and Capture

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

Thank you RUTH Hildebrand-Lund.

Will try the steps in test environment and let you know.

Regards,

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

Hi Similesh,

just to add one idea to the steps proposed by Ruth: 
You may need to consider where the document content is stored currently. In case your existing (to be cloned) object store only uses a database storage area (meaning the document content is stored in the object store database), you are completely fine.

If the object store uses e.g. a file storage area, you may have to create a copy the contents of this file store area as well and change the config for the new (copied) object store to point to the copied filestore.

Also, you may not be able to delete all undesired documents from the object stores in case documents are under retention or holds are applied.

Best regards,

Michael

Thank you RUTH Hildebrand-Lund.

Will try the steps in test environment and let you know.

Regards,

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

Michael's comments are very valid. So, the right first step would be to use the sweep in ACCE to move the content for the new object store to a new location.

Hi Similesh,

just to add one idea to the steps proposed by Ruth: 
You may need to consider where the document content is stored currently. In case your existing (to be cloned) object store only uses a database storage area (meaning the document content is stored in the object store database), you are completely fine.

If the object store uses e.g. a file storage area, you may have to create a copy the contents of this file store area as well and change the config for the new (copied) object store to point to the copied filestore.

Also, you may not be able to delete all undesired documents from the object stores in case documents are under retention or holds are applied.

Best regards,

Michael

Thank you RUTH Hildebrand-Lund.

Will try the steps in test environment and let you know.

Regards,

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.

I realize there might be an issue with deleting the content as part of the clean up, as the CPE will try to delete the content from the storage area too....if it can access the storage area, it will delete that the "other" object store needs to keep. As Michael pointed out, if the content is stored in the object store database, this wont be an issue...but for any other type of storage, it will be a problem

So, temporarily, you might want to do the following after you have separated the content and created the new object store

1. Duplicate all the storage areas (this will be just a short term replica)
2. Update the two object stores so that they point to the storage area that has the content to be kept, and add a new storage area that points to the copy of the data that is to be removed (Depending on the type of storage you are using, there are some nuances as to how to do this.)
3. Then via ACCE or the CE APIs, delete the content that is not needed in each object store -- this will remove the entry from the object store database, as well as the content.

Similesh

Try the following in a test environment first:

1. Create a new object store
2. Take a backup of the database for the object store you want to clone
3. Replace the database used for step 1 with the backup of the database created in step 2
4. Run Sweep in ACCE to remove the unneeded documents in the original object store
5. Take a back up of the object store
6. Run Sweep in ACCE to remove the unneeded documents in the new object store
7. Take a backup of the new object store
8. Make any security updates to the two object stores as needed

I want to clone/copy whole objectstore in same environment of FileNet in same Domain.
This is to meet requirement of separating (split) business department that uses an objectstore currently. After copying the objectstore with different name, we will change users permissions in respective objectstores in order to have segregated access for both departments.
There are more than 3 million documents in objectstore. Kindly guide me how to achieve same with minimum effort.