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 How to use IBM's ECM File Upload and content integration features without relying on server password?

Ahmad A's profile image
Ahmad A posted Thu October 30, 2025 06:02 PM

Hello everyone,

I'm a new IBM BAW user and need help with the ECM File Uploader and Content Integration task and everything related.

My goal is straightforward: create a folder and upload files to a FileNet object store. This works perfectly when I use super admin credentials. However, for security compliance, we are prohibited from using such privileged accounts for these integrations. For reference:

When I attempt the upload without credentials, the process fails with a generic "Something went wrong" error in the file uploader. The system console shows an Internal Server Error (500), and the workflow fails at the Content Integration node.

I hear that it should be possible to do it without credentials or super admin privileges, but I don't know how nor where to look, and I'm desperate for answers. Could anyone please point me in the right direction?

My core question is: How can I configure folder creation and file uploads/downloads using IBM's ECM features without relying on super admin credentials?

Any guidance or links to relevant documentation would be greatly appreciated.

Muhammad Haris Khan's profile image
Muhammad Haris Khan posted Sat November 01, 2025 03:24 PM

We had a similar kind of requirement in one of my previous projects. We used the IBM BAW local repository to upload the files while the BPM instance is in progress. However, before the process was completed, we were uploading all the documents from the local repository to FileNet using the admin credentials. And then deleting the files which are being uploaded to the local repository.

This should not be a compliance issue because during the workflow processing, the files are being uploaded by the local user (to the local repository of BPM), the local user who is the owner of the process/task; however, at the end of the process, the admin user becomes the owner of the files and uploads them to FileNet.

To allow the files to be uploaded to the local repository of the IBM BPM process, you need to enable the flag "Allow locally managed documents" in the "Folders" tab of the BPD, and in the coach view settings also need to configure the local repository instead of the external FileNet repository.

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