In today’s fast-paced maintenance environments, field technicians need more than just tools—they need smart, mobile-first solutions that keep them connected, informed, and efficient. That’s exactly what the IBM Maximo Technician application delivers.

With the release of MAS 9.1, Maximo continues to evolve, offering powerful new capabilities that streamline maintenance workflows.

💡 Among the many enhancements in MAS 9.1, one feature stands out for its practical brilliance: the Spare Parts functionality. It’s not just an upgrade—it’s a transformative tool that redefines how technicians interact with assets in the field.

🔍 What Are Spare Parts in Maximo?

In Maximo, spare parts are non-rotating items defined in the Item Master application and associated with assets at the site level. These parts are essential for maintaining assets efficiently and are especially useful during work order planning and execution.

⚠️ Note: Spare parts cannot be tool items and cannot be associated with locations.

🛠️ How Are Spare Parts Added?

Maximo offers multiple ways to associate spare parts with assets:

1. Manual Addition
   Add directly via the Spare Parts tab in the Asset application under spare parts section using the “+” button.

2. Template-Based
   Automatically added when an asset is created from or updated with a template. (Go to Asset templates > Create New template > Add spare part and make template active > Go to Asset Application > Create new asset/ Use existing Asset > Apply template from Asset templates option > Spare parts added in asset template will be visible under the spare part tab of current asset)

3. Automatic Addition
   When an item is issued to an asset and the “Add as Spare Part” setting is enabled in Item Master (Go to Asset Application > Create new asset/ Use existing Asset >From left panel search for Issue items from storeroom > Click “+” from associated items > Add any non-rotating item > Item will be visible under spare part)

• Item Assembly Structure
  If an asset references a rotating item with an assembly structure, spare parts can be inherited. When an asset is associated with a rotating item, and that rotating item has an Item Assembly Structure defined in the Item Master, applying the structure in the Asset application will automatically populate the Spare Parts tab with the non-rotating items from the hierarchy.

⚠️ Important Condition: If the Item Assembly Structure does not contain any items, applying it will not result in any spare parts being added—even if the asset is linked to a rotating item.

🌟 Why Spare Parts Matter

Implementing spare parts functionality brings several benefits:

• ✅ Improved Work Order Planning
  Technicians can quickly identify and select the right parts for the job.
• ✅ Reduced Data Entry
  Predefined spare parts lists simplify material selection.
• ✅ Accurate Inventory Tracking
  Know exactly which parts are tied to which assets.
• ✅ Strategic Spares Management
  Identify and manage critical spares for high-value assets.
  By associating spare parts with assets through the Spare Parts tab—even years in advance—organizations gain long-term visibility into why a part exists and how it supports asset performance. This historical linkage becomes invaluable for managing critical spares tied to high-value assets, ensuring continuity, traceability, and smarter maintenance decisions.

📱 What’s New in MAS 9.1 Technician Mobile/RBA?

The MAS 9.1 release brings spare parts functionality directly into the hands of field technicians via the Technician Mobile and Role Based Application (RBA) apps. Here’s what’s supported:

🔧 View & Add Spare Parts from the Report Work Page

1. If the Work Order Has an Asset (Primary Asset)
• Navigate to:
  Report Work Page > Materials Used > 3-dot menu > Select as Spare Part
• View all spare parts associated with the asset.

Visual representation of spare parts on report work page:-

2. If the Work Order Has No Asset
• Navigate to the same section and use the “Select Asset” option
• Search for any active/operating asset to view its spare parts.

Visual representation when workorder doesn’t have any primary asset:- 

On the Select Spare Parts screen, technicians can:

• View spare part (Item) details (including storeroom and max quantity).
• Add parts to the work order.
• See newly added parts under Materials Used.

View, search, and add spare parts option available even work order have primary asset with the spare parts.

💡 Final Thoughts

The Spare Parts functionality in MAS 9.1 is more than just a feature—it’s a strategic enhancement that empowers technicians to work smarter, not harder. By bridging the gap between asset data and field execution, Maximo continues to lead the way in modernizing maintenance operations.

Whether you're a technician, planner, or asset manager, this update is a step forward in building a connected, efficient, and proactive maintenance ecosystem.

#MaximoMobile #Technician #Mobile #WorkExecution