Hi 

We have some folks in the company who do not have Blueworks but who we want to share process models with but (and this is the key bit) in a way in which they can interact with it and without logging into Blueworks. i.e. user finds list of processes on SharePoint, click the process which opens in the SharePoint window and is able to click activities / gateways etc to see the detailed attributes and documentation.

I don't think that's possible and therefore the best way of managing a similar scenario is to get the folks who don't have access Blueworks Community licenses, put the links in the SharePoint screen to Blueworks and have them launch Blueworks from the link, but could someone tell me if there's an alternative approach please?

Many thanks - Martin

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Martin Harris
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Hi Martin, we are just going through this process ourselves and the 2 options we have:

1. Manually export the Word outputs (or PDF) to a SharePoint and publish that location to the audience who want to review the content. Pro-no cost, one location. Con-needs administration and constant maintenance, not interactive
2. Purchase packs for the Blueworks Live "Viewer" license SKU. These come in bundles of 100 and are relatively well priced.

According to the documentation With the IBM Blueworks Live Viewer license:

• Blueworks Live Viewers can view policies, published processes and published decisions.
• Viewers cannot modify or create processes, decisions or policies.
• Viewers cannot view process apps or participate in work, and they have no access to blogs, posts, or the activity streams.

In other similar solutions where those tools allow general/interactive access to processes, they are commonly licensed by the process not by the user capability therefore sharing is much easer and low cost, but the TCO might be higher depending on the number of processes and users you have in your organisation (IBM don't offer a per process license model anyway so its a moot point).

As a footnote, if you want to get bulk links to your Blueworks diagrams to publish elsewhere, like a table of contents on SharePoint or in Jira index etc... you can use the Export Space button, tick the 'Subspaces' and 'Single File' options. In the output, there is a worksheet called 'Items' and you can now see the blueprint and space names and the perma URL link further to the right.

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Simon Lant
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Hi Simon

Many thanks for sharing your thought. Likewise I've been considering PDF in Sharepoint but that just feels like it's defeating the object a little so I'm going to push the organisation to go with the viewer / community approach.

Thanks again

Martin

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Martin Harris
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Original Message:
Sent: Wed May 11, 2022 06:29 AM
From: Simon Lant
Subject: Sharing is caring...

Hi Martin, we are just going through this process ourselves and the 2 options we have:

1. Manually export the Word outputs (or PDF) to a SharePoint and publish that location to the audience who want to review the content. Pro-no cost, one location. Con-needs administration and constant maintenance, not interactive
2. Purchase packs for the Blueworks Live "Viewer" license SKU. These come in bundles of 100 and are relatively well priced.

According to the documentation With the IBM Blueworks Live Viewer license:

• Blueworks Live Viewers can view policies, published processes and published decisions.
• Viewers cannot modify or create processes, decisions or policies.
• Viewers cannot view process apps or participate in work, and they have no access to blogs, posts, or the activity streams.

In other similar solutions where those tools allow general/interactive access to processes, they are commonly licensed by the process not by the user capability therefore sharing is much easer and low cost, but the TCO might be higher depending on the number of processes and users you have in your organisation (IBM don't offer a per process license model anyway so its a moot point).

As a footnote, if you want to get bulk links to your Blueworks diagrams to publish elsewhere, like a table of contents on SharePoint or in Jira index etc... you can use the Export Space button, tick the 'Subspaces' and 'Single File' options. In the output, there is a worksheet called 'Items' and you can now see the blueprint and space names and the perma URL link further to the right.

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Simon Lant
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Hi, Martin!

Depending on the size of your organization, we've implemented Single Sign-On (SSO) & Just-In-Time (JIT) provisioning of Viewer licenses. When anyone at our company wants to view a Blueworks Live model, they simply click the link provided to them by their modeler (or by other means such as a SP site or extracted listing) and are presented with our company's SSO site.  They log in with their company credentials and, if they don't already have one, BWL automatically provisions a Viewer license to them from our pool of available licenses. They can then view the model directly in BWL where they have the latest version. It requires them to enter their full name and confirm their time zone the first time, but only the first time.

We have a pool of 1000 Viewer licenses where I periodically archive licenses that haven't been used for six months.  If those people need to get back into the account, they would be provisioned at their next login.  The size of your pool would be based on the size of your potential user base and how often you'd want to prune unused licenses.

This works very well for us.

Jeff

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Jeff Bersin
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Hi Jeff

Many thanks for your input, that's certainly an option for us, I'll take a look into the details of how we make that happen.

Best regards - Martin

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Martin Harris
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Original Message:
Sent: Fri May 13, 2022 08:23 AM
From: Jeff Bersin
Subject: Sharing is caring...

Hi, Martin!

Depending on the size of your organization, we've implemented Single Sign-On (SSO) & Just-In-Time (JIT) provisioning of Viewer licenses. When anyone at our company wants to view a Blueworks Live model, they simply click the link provided to them by their modeler (or by other means such as a SP site or extracted listing) and are presented with our company's SSO site.  They log in with their company credentials and, if they don't already have one, BWL automatically provisions a Viewer license to them from our pool of available licenses. They can then view the model directly in BWL where they have the latest version. It requires them to enter their full name and confirm they're time zone the first time, but only the first time.

We have a pool of 1000 Viewer licenses where I periodically archive licenses that haven't been used for six months.  If those people need to get back into the account, they would be provisioned at their next login.  The size of your pool would be based on the size of your potential user base and how often you'd want to prune unused licenses.

This works very well for us.

Jeff

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Jeff Bersin
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