TRIRIGA

Maximo Real Estate and Facilities (The Evolution of TRIRIGA)

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#Maximo
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  • 1.  Document Management Functionality

    Posted Tue April 25, 2023 05:05 PM

    I would be interetsed in hearing others experience in using Tririga for Document Management, specifically in relation to managing files assocaited with active assets e.g. as-built files from construction handover, lease contracts assoicated with properties, equipment manuals amongst others.

    If you are using it to manage large volumes of documents how does it compare to other systems, or have you integrated with an ECM solution? 

    If so which solution have you integrated with? 

    Is there a limitation on volume of data that can be managed or is it limitless, and/or does it affect performance in any way?

    With a portfolio of 4,000+ buildings, it is a significant volume of information and would be keen to learn from others experience in this area.






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    Anna Boch
    Estate Manager
    Health Service Executive
    Ireland
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  • 2.  RE: Document Management Functionality

    Posted Wed April 26, 2023 06:56 AM

    Anna,

    We have also been looking at alternatives to using the built in doc manager, our chief concern with using it being that it is generally in-advisable to store large (over 400 MB) documents in a data base due to forecasted performance issues. We haven't run into this yet but would like to avoid the possibility down the road. To that end we started looking at the option of integrating an external ECM and have anecdotal stories of it working for other agencies. 

    One of the groups doing this is the Air Force's Next Gen team, but as of yet we haven't been able to sit down and look at the integration and what it ended up looking like. I will gather the data we have so far and reply again, but I would also be very interested to here from anyone else in this group as to their take on this subject.

    For the moderators here, in talking with other groups I have gleaned that the 2 of us are not the only ones currently having this struggle. This might be a REALLY good topic / show and tell for one of our upcoming meetings. Maybe we could have an agency or a contractor that has done one of these integrations give a little briefing on and answer some questions?



    ------------------------------
    Respectfully

    Mr. Ashley Turpin, FMP
    Facilities Management Specialist
    Social Security Administration
    Ashley.Turpin@ssa.gov
    Desk:(410)965-4356
    Mobile: (443) 780-5404

    ------------------------------

    Original Message


  • 3.  RE: Document Management Functionality

    Posted Wed April 26, 2023 03:42 PM

    Anna and Ashley,

    OUTFRONT Media uses Tririga for lease administration (over 25,000 leases). We maintain the related documentation in an external system (Carta) and we integrated it with Tririga so we can view the documentation in Tririga (although it resides in Carta). 

    We are considering Tririga for document management also. We brought this up at the last Tririga Accounting User Group call and a subgroup of companies is meeting on Monday at 2pm ET to discuss this further. If interested, please email at liliana.peron@outfront.com and I can include you in the discussion.

    Regards



    ------------------------------
    LILIANA PERON
    VP, Leasing and Special Projects
    OUTFRONT Media
    liliana.peron@outfront.com
    405 Lexington Avenue, New York, NY 10009
    ------------------------------

    Original Message


  • 4.  RE: Document Management Functionality

    Posted Sun April 30, 2023 03:12 AM

    Some clients have integrated TRIRIGA with IBM FileNET as their document repository and ECM, and I've heard some TRIRIGA business partners have integrated TRIRIGA with MSFT SharePoint as the ECM repository.

    Managing documents

    Ibm remove preview
    Managing documents
    IBM TRIRIGA Application Platform includes the Document Manager, which enables applications to access documents and data files that are stored on the server. The Document Manager organizes documents and data files in a way that is similar to the file system on a personal computer.
    View this on Ibm >





    ------------------------------
    Gene Moran
    Principal Global Sales Leader TRIRIGA
    IBM
    Los Angeles CA
    (310) 467-7471
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    Original Message


  • 5.  RE: Document Management Functionality

    Posted Wed May 03, 2023 09:36 AM

    Tjene has enhanced managing documents within IBM TRIRIGA by enabling search, drag and drop, and multiple file upload.  We have implemented this for multiple clients who have over 1.3TB of documents.

    Below is a link with a video demonstrating the IBM TRIRIGA document management enhancement.

    https://www.linkedin.com/posts/tjene-corp_ibm-tririga-document-manager-enhance-how-activity-7057436903574310912-dnYb?utm_source=share&utm_medium=member_desktop



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    Nelson Chan
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    Original Message


  • 6.  RE: Document Management Functionality

    Posted 10 days ago

    We've run into the same questions with Tririga. It handles basic attachments fine, but once you start dealing with big volumes across thousands of assets, it can feel a bit cramped. Search and retrieval get slower, and the structure isn't always great for long term document control.

    A lot of teams I've worked with ended up pairing Tririga with an ECM that's built for heavy lifting. Something like Dokmee has been a solid option for us because it handles bulk files, retention rules, and metadata way better, then you just link documents back into Tririga. That combo keeps the load off the core system while making everything easier to find.

    Curious what others have done, especially with portfolios your size.



    ------------------------------
    Eric Liam
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    Original Message


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