Cognos Analytics

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Hi Amy,

as far as I know: Yes. You would need the "WRITE" permission to be able to save outputs. The same permission also allows to delete the report. It is possible to set permissions on each object. We use the creation of report views in another folder for users so the original report stays untouched.

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Thanks everyone for your guidance.

Just to clarify, I'm using 11.2.4.

I wanted to clarify my understanding regarding report permissions. If I don't want users with general edit rights to delete or modify a report, would I also need to prevent them from saving the report as an Excel file to their system?

Is there no way to allow users to generate and export reports as Excel files, while still restricting their ability to delete or modify the original report?

It seems challenging to manage an organization with over 1,000 users, relying solely on the assumption that none of them would delete or change a report unless we restrict their ability to export report data outside the system. Am I interpreting this correctly?

thanks 

Hi Amy,

as far as I know: Yes. You would need the "WRITE" permission to be able to save outputs. The same permission also allows to delete the report. It is possible to set permissions on each object. We use the creation of report views in another folder for users so the original report stays untouched.

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Hi Blaine,

to save/export a report as Excel file the "Run" permission is sufficient. In this case none of the users can modify or delete the report but still maintain the capability to run it as HTML, Excel, PDF or any other format that you or the admin has allowed.

Thanks everyone for your guidance.

Just to clarify, I'm using 11.2.4.

I wanted to clarify my understanding regarding report permissions. If I don't want users with general edit rights to delete or modify a report, would I also need to prevent them from saving the report as an Excel file to their system?

Is there no way to allow users to generate and export reports as Excel files, while still restricting their ability to delete or modify the original report?

It seems challenging to manage an organization with over 1,000 users, relying solely on the assumption that none of them would delete or change a report unless we restrict their ability to export report data outside the system. Am I interpreting this correctly?

thanks 

Hi Amy,

as far as I know: Yes. You would need the "WRITE" permission to be able to save outputs. The same permission also allows to delete the report. It is possible to set permissions on each object. We use the creation of report views in another folder for users so the original report stays untouched.

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Thanks so much for that. 

I'll let you know if I run into any issues. 

Hi Blaine,

to save/export a report as Excel file the "Run" permission is sufficient. In this case none of the users can modify or delete the report but still maintain the capability to run it as HTML, Excel, PDF or any other format that you or the admin has allowed.

Thanks everyone for your guidance.

Just to clarify, I'm using 11.2.4.

I wanted to clarify my understanding regarding report permissions. If I don't want users with general edit rights to delete or modify a report, would I also need to prevent them from saving the report as an Excel file to their system?

Is there no way to allow users to generate and export reports as Excel files, while still restricting their ability to delete or modify the original report?

It seems challenging to manage an organization with over 1,000 users, relying solely on the assumption that none of them would delete or change a report unless we restrict their ability to export report data outside the system. Am I interpreting this correctly?

thanks 

Hi Amy,

as far as I know: Yes. You would need the "WRITE" permission to be able to save outputs. The same permission also allows to delete the report. It is possible to set permissions on each object. We use the creation of report views in another folder for users so the original report stays untouched.

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?   

Hi Blaine,

to save/export a report as Excel file the "Run" permission is sufficient. In this case none of the users can modify or delete the report but still maintain the capability to run it as HTML, Excel, PDF or any other format that you or the admin has allowed.

Thanks everyone for your guidance.

Just to clarify, I'm using 11.2.4.

I wanted to clarify my understanding regarding report permissions. If I don't want users with general edit rights to delete or modify a report, would I also need to prevent them from saving the report as an Excel file to their system?

Is there no way to allow users to generate and export reports as Excel files, while still restricting their ability to delete or modify the original report?

It seems challenging to manage an organization with over 1,000 users, relying solely on the assumption that none of them would delete or change a report unless we restrict their ability to export report data outside the system. Am I interpreting this correctly?

thanks 

Hi Amy,

as far as I know: Yes. You would need the "WRITE" permission to be able to save outputs. The same permission also allows to delete the report. It is possible to set permissions on each object. We use the creation of report views in another folder for users so the original report stays untouched.

With the setting of Run, this won't allow them to save the output here, correct?

Hi 

Under the properties for the report, there is a tab called permissions, change the permission for the user to "Run report", that will only allow them to run the report.

Br

Hi all, 

I an having an issue with users "unintentionally" deleting or moving reports (to there own folders) so they are no longer accessible to all others. 

I would love to make it so users can only run reports, failing that, I would at least make it so they cannot delete (or maybe modify) reports. 

How can this be done?