Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Actually we use this license requirement to bind users to the portal instead of getting many reports via e-mail. ;)

I usually try to "sell" the access to the Cognos Analytics portal as a big advantage compared to just receiving a simple file as the user can use interactive Dashboards and filter the data as required. And from my perspective, it's better to archive generated report outputs in Cognos Analytics instead of cluttering the e-mail accounts of people. But that's just my opinion when you already have lots of viewer licenses in your company.

On the other side I agree with @jonathan chesterton if you just want to send a report to recipients without any contact to Cognos itself. Why not selling a general company license which allows to send e-mails to everyone at a descent fee? I know there where PVU-based licenses once but they couldn't mixed with named-user licenses though.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Actually we use this license requirement to bind users to the portal instead of getting many reports via e-mail. ;)

I usually try to "sell" the access to the Cognos Analytics portal as a big advantage compared to just receiving a simple file as the user can use interactive Dashboards and filter the data as required. And from my perspective, it's better to archive generated report outputs in Cognos Analytics instead of cluttering the e-mail accounts of people. But that's just my opinion when you already have lots of viewer licenses in your company.

On the other side I agree with @jonathan chesterton if you just want to send a report to recipients without any contact to Cognos itself. Why not selling a general company license which allows to send e-mails to everyone at a descent fee? I know there where PVU-based licenses once but they couldn't mixed with named-user licenses though.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Actually we use this license requirement to bind users to the portal instead of getting many reports via e-mail. ;)

I usually try to "sell" the access to the Cognos Analytics portal as a big advantage compared to just receiving a simple file as the user can use interactive Dashboards and filter the data as required. And from my perspective, it's better to archive generated report outputs in Cognos Analytics instead of cluttering the e-mail accounts of people. But that's just my opinion when you already have lots of viewer licenses in your company.

On the other side I agree with @jonathan chesterton if you just want to send a report to recipients without any contact to Cognos itself. Why not selling a general company license which allows to send e-mails to everyone at a descent fee? I know there where PVU-based licenses once but they couldn't mixed with named-user licenses though.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Hi,

I'm going to throw a bit of a spanner in the works here, and say that you *can* have Cognos send output via email to a recipient without that recipient requiring a license. This came up many times over the years when I worked for IBM, and in every instance the answer came back to the specific wording written in the official license documentation. Per the current documentation, you only need a license as an email recipient if the report being sent to you was generated through the bursting feature within Cognos, or if you need to log in to Cognos to view/retrieve the report. I had a number of internal IBM people (including some Product Managers and Offering Managers) tell me different things over the years, such as you couldn't receive scheduled reports/any reports without a license, but on every occasion when I pushed back on this and escalated to more senior levels, the answer was clarified using the official licensing documentation, which is freely available to view online.

"Bursting Feature Requirement

Each person who is provided an output(s) of the Program through the Bursting feature or who authenticates to the Program must be covered by an appropriate entitlement."

This is copied straight from the current licensing documentation for Cognos Analytics at https://www-40.ibm.com/software/sla/sladb.nsf/lilookup/D82A3B8F5404959F00258760000B8233?OpenDocument

Cheers!

MF.

Actually we use this license requirement to bind users to the portal instead of getting many reports via e-mail. ;)

I usually try to "sell" the access to the Cognos Analytics portal as a big advantage compared to just receiving a simple file as the user can use interactive Dashboards and filter the data as required. And from my perspective, it's better to archive generated report outputs in Cognos Analytics instead of cluttering the e-mail accounts of people. But that's just my opinion when you already have lots of viewer licenses in your company.

On the other side I agree with @jonathan chesterton if you just want to send a report to recipients without any contact to Cognos itself. Why not selling a general company license which allows to send e-mails to everyone at a descent fee? I know there where PVU-based licenses once but they couldn't mixed with named-user licenses though.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

Hi Fawad,

my latest and very clear statement from IBM is: whenever Cognos software is used to generate and send the e-mail to a recipient, a license is needed. If you set up schedules or jobs with e-mail addresses in To, CC or BCC field, all of them need at least the "Analytics Viewer" license. If you send an e-mail to one person directly and this person then forwards the message to ohers only the direct recipient needs a license.

BTW: access to the Coghos portal + dashboards is also includes in the Anbalytics viewer license. See
https://www.ibm.com/docs/en/cognos-analytics/11.2.0?topic=licenses-default-permissions-based-license-roles

How do you stayupdated about schedules that have been set up by users? We use Motio Pi to export all schedules into Excel weekly. Then we run a quick analysis there about which addresses have been entered by the users.
Hope this helps.

This is great to hear - and it also aligns with what the official license documents say.

Very happy to have this confirmed by IBM Product Management.

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.

The official licensing documents say this, if you read them carefully:

https://www-40.ibm.com/software/sla/sladb.nsf/lilookup/D82A3B8F5404959F00258760000B8233?OpenDocument

Specifically, they say you only need a license as an email recipient if the report being sent to you was generated through the bursting feature within Cognos or if you need to log in to Cognos to view/retrieve the report.

"Bursting Feature Requirement

Each person who is provided an output(s) of the Program through the Bursting feature or who authenticates to the Program must be covered by an appropriate entitlement."

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.

The official licensing documents say this, if you read them carefully:

https://www-40.ibm.com/software/sla/sladb.nsf/lilookup/D82A3B8F5404959F00258760000B8233?OpenDocument

Specifically, they say you only need a license as an email recipient if the report being sent to you was generated through the bursting feature within Cognos or if you need to log in to Cognos to view/retrieve the report.

"Bursting Feature Requirement

Each person who is provided an output(s) of the Program through the Bursting feature or who authenticates to the Program must be covered by an appropriate entitlement."

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.

The official licensing documents say this, if you read them carefully:

https://www-40.ibm.com/software/sla/sladb.nsf/lilookup/D82A3B8F5404959F00258760000B8233?OpenDocument

Specifically, they say you only need a license as an email recipient if the report being sent to you was generated through the bursting feature within Cognos or if you need to log in to Cognos to view/retrieve the report.

"Bursting Feature Requirement

Each person who is provided an output(s) of the Program through the Bursting feature or who authenticates to the Program must be covered by an appropriate entitlement."

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.

The official licensing documents say this, if you read them carefully:

https://www-40.ibm.com/software/sla/sladb.nsf/lilookup/D82A3B8F5404959F00258760000B8233?OpenDocument

Specifically, they say you only need a license as an email recipient if the report being sent to you was generated through the bursting feature within Cognos or if you need to log in to Cognos to view/retrieve the report.

"Bursting Feature Requirement

Each person who is provided an output(s) of the Program through the Bursting feature or who authenticates to the Program must be covered by an appropriate entitlement."

Cheers!

MF.

Hi Wayne,

Yes, correct. Cognos Analytics uses either the AU model or the PVU model for licensing. AU is based on named, authorized users, and PVU is based on the CPU capacity of the server(s) (Processor Value Units).

Cheers!

MF.