Cognos Analytics

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How can users share My Content with other users?

  • 1.  How can users share My Content with other users?

    Posted Fri January 31, 2020 02:54 PM
    ​How can users share reports within their 'My Content' with other users?

    There is a 'Share' option that generates a URL that works only for the user logged in, not for another user that receives the link logged into their own Analytics account, instead we see a banner that indicates the object was not found and the user was redirected to the home page.

    We are hoping there is some Admin Setting that would update the Share My Content URL generated so that it includes identifiable parameters such as UserID and Object ID so that a different user could view the report, rather than the current URL output that results in http:// [server] /ibmcognos/bi/?pathRef=.my_folders%2F [name of report] which is not specific enough for a different user trying to view.

    Thanks in advance for any feedback on this functionality

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    Elizabeth Griffin
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  • 2.  RE: How can users share My Content with other users?

    Posted Sun February 02, 2020 02:19 PM
    Hey Elizabeth
    I don't think you can unless you get an admin to copy / paste the report in the admin console.

    https://www.ibm.com/support/knowledgecenter/SSEP7J_11.1.0/com.ibm.swg.ba.cognos.ug_ca_dshb.doc/c_collab.html

    Morten

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    Morten Frandsen
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  • 3.  RE: How can users share My Content with other users?

    Posted Mon February 03, 2020 07:43 AM
    Hello Elizabeth,

    "My Content" is locked down on purpose, with "Team Content" being the area meant to have content shared with others.  

    Depending on the company and its policies, what I've seen most effective, is companies will have developer built reports 'locked down' so others can't edit or change them, but can run them.   These reports have generally been validated to be accurate, have the right calculations, come from the right database with the right joins, etc. and are 100% validated.

    But then they'll create a 'user shared content' area for users who want to build things themselves and share them.  This area would be known to have NOT been 100% verified by IT/Developers, but can of course still be very useful, enabling proper self-service for all.    If one of these user shared reports becomes very important, there would be a process to run that report through IT/Developer best practices to properly 'productionalize' it.

    Then this keeps your "My Content" area still secure.  Which would prevent others from accessing reports/data they should never have access to, or access reports that aren't finished, or have calculations that aren't relevant to them, etc.

    Perhaps more info than you wanted, but that's generally the workflow most take for sharing user generated content, while still keeping their own content secure.

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    Brad Molzen
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  • 4.  RE: How can users share My Content with other users?

    Posted Mon February 03, 2020 09:29 AM

    Hi Elizabeth,

    Any content that resides in a user's My Content area is private to that user. If you need to share content, it would need to be moved/copied to a folder in the Team Content area that the other users have access to.

    Cheers!

    MF.



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    Mark Fry
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