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How can IT manage video conferencing interoperability?

By Regina Burton posted Thu February 27, 2020 05:42 PM


Video conferencing System is a technology that ensured much a few years ago, but the experience left various organizations and people disappointed.

But the technology has grown – and the necessity for good VC has never been higher.

The world is more connected than ever before. In the workplace, customers and partners expect work to be carried out quicker than ever before – yet often work now needs contact with customers, suppliers and associates in often different areas to deliver highly tailored and integrated solutions.

Know your devices, inside and out

Almost everyone nowadays has some temporary experience with video, even if it's just joining via FaceTime on an iPhone. But random familiarity doesn't ensure a stable background, notably when there are company stakes included.


The field of corporate video conference opportunities is vast, ranging from telepresence rooms requiring hundreds of thousands of dollars to midrange modular ways using specialized tools to low-cost or free programs like Skype, Google Hangouts.

Whatever your business is using, as a presenter or as a partner, you should take time to make sure you understand the ins and outs of the tools, software and connectivity advantages used. Ideally, this information check should take place someday other than 90 seconds ere the conference starts, because glitches can appear even to the best systems and the most skilled pros.

Visuals matter - audio too!

If you're placed anywhere other than at a telepresence site, give careful thought to your surroundings and your presence on camera - that goes for both presenters and members.

To start, your area should be free of clutter and busy environments, including outside windows that could distract observers as people come and go behind you - or worse.

Your spot should have enough illumination so others can see your face without darkness or glare. Cameras and audio should be placed to stay with you even if you move - something that's admittedly easier to complete with high-end equipment, less so with Web- or client-based conferencing software tools.

If you're running with a system with a fixed camera and a small range of focus (as with the built-in camera on a laptop), be careful not to move out of range as you talk. The golden rule is that all members should be able to see and be seen, at least when they're speaking.

Be engaging - and engaged

To make your video performances as memorable, make sure you're talking with, not lecturing to, your audience. By any means, avoid viewing off PowerPoint slides in a monotone. Ask questions to keep members engaged, and ask them by name whenever possible. Take advantage of built-in functions like chat rooms and whiteboards to get and keep everyone connected via multiple media. To avoid "talking head characteristics," put some effort into your visuals - show pictures, graphs and video associated with the topic at hand, and don't be afraid to share the spotlight with other members of your company or relevant lecturers.

Video Conference members, especially if they're isolated, tend to sit back inpatient mode, but works experts say they want an opportunity to shine. Ask questions via chat or audio, engage in polls, offer up related sources and generally be as alert a remote member as you would be onsite.

What are the advantages of managed video services?

Once a business is maintaining about 20 video-enhanced rooms or areas, it’s time to think about moving video assistance from an in-house service to an outsourced professional provider.

The key advantages of running with a provider include:

  1. A difference for your IT team.

Managing communication and collaboration solutions can drag down already overburdened IT areas. Survived video conferencing system helps shift the duty of managing video and A/V settings to industry experts, allowing the IT team to focus on what they do best.

  1. Round-the-clock entrance to experts.

Video conferencing is a niche syndicate with a specific database. Accomplished video service providers work as a proactive extension of the in-house unit through a 24-hour help desk, separated and onsite assistance, and a team of certified staff.

  1. Endpoint and support monitoring.

By controlling the health and status of video conferencing and A/V assets, a regulated services provider can discover how well their clients’ support is working at all times, enabling them to recognize what hardware needs serviced or replaced easily.

  1. Quick results on investment.

Managed video settings can eliminate excessive capex from base hardware investments along with excess headcount for support support.

The three types of managed video settings

Managed video conferencing assistance doesn't all work in the same direction. Companies have a decision about how to use the software-and-service set they’re buying.

  1. On-premise type – In this model, the base sits on the company’s system, and the distributed video services provider manages it remotely. Companies keep the video support after their firewall and on their system.

  1. Cloud type – The regulated services provider has the infrastructure, handles it, and houses it in their own cloud. This model’s users help from cloud security, reliability, scalability, and high uptime.

  1. Hybrid type – Combining the on-premise type and the cloud pattern, a hybrid program lets the company keep their own base but also employ some of the service provider’s software for extra space or as a failover.

Each type brings certain powers and opportunities. Companies can present their preferences and needs with a guided video services provider to decide which model will best suit their company plan.

What does a great guided video services provider?

A top-shelf surviving video service provider can display their experience working with large and complex customers, the sort of companies that are involved, dispersed, difficult to control, and have great things going on. These providers very understand that kind of corporate background, offer a deep level of assistance, and create service level contracts that guarantee up times and security.

How do you get the right achieved video conferencing assistance provider for you?

  • Are they well scaled to provide universal coverage?
  • Do they handle certifications and accreditations needed from the software and device manufacturers?
  • Check connecting accounts. Make sure the provider has operated with multibillion dollar global businesses. Don’t go with a company of fast learners.
  • Look for background. Get a provider that’s been making this for 25 years or more.
  • Ask if the provider will confirm quality assurance.
  • Do they produce good software and ways to run the service?