Apptio's Project Financial Planning (PFP) is an application built on top of IT Planning Foundation that helps you to capture, rollup, and analyze project costs as well as allocate and track the costs of using department resources on projects.

PFP seamlessly integrates with IT Planning Foundation (ITPF) and Service Demand Planning (SDP) application modules to help you better align the financial planning of IT resources, services and projects with business objectives.

While the ITPF and SDP application modules address the "run the business" operating costs for services and resources, PFP focuses on the "grow the business" investments.

PFP provides a holistic view of the investment and operational budget as well as an in-depth analysis of how project spend impacts the overall IT budget.

Using PFP:

• CIOs and IT leaders can better manage run-the-business and change-the-business costs and see projects' financial impacts over multiple years.
• Infrastructure and operations managers can budget the costs of dedicated and shared assets, labor, and contracts that are required for project delivery.
• PMOs and project owners can budget both build and run costs, capitalize resource costs, and model out-year run costs for a project.

PFP offers Budget Process Owners and Project Owners many capabilities. You can:

• Define a set of Portfolios to hold all your projects. These portfolios can be further divided into Initiatives and Programs, or as per your choice, to manage your projects. Project costs are rolled up and summarized according to the Portfolio hierarchy, which is also used to filter line item views and control access.
• Forecast and update project costs over the full lifetime of the project (3 to 5 years). Once the costs are submitted, they are automatically rolled up and represented in the Portfolio summary. You can record the expenses that originate in a project but specify which departments will pay the future costs once the project is complete.
• Forecast labor costs. PFP supports the recording of internal labor costs using forecasted effort/hours and project labor rates and in conjunction with Departments, supports the allocation of labor to projects.
• Forecast infrastructure and other operational ("run") costs using services and quantities. The forecast of service usage for future years shows up as an incoming service demand when next year's budget is created. This helps ensure that project run costs are visible in subsequent year planning cycles.
• Display the total financial cost (TCO) and Profit & Loss (P&L) view of the project. This includes the direct costs from the Expenses page, and the indirect costs resulting from forecasted usage of other services or labor resources, which can be viewed from the Ledger page.
• Set budget or forecast financial targets for the various projects and their groups. The targets are displayed in the KPIs on the reports.

That’s a quick introduction to Project Financial Planning. Thanks for watching!