Cognos Analytics

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

i do not think that it is possible to hide reports or folders in team content. you can protect reports from getting modified, not sure about protecting reports from execution. i have this internal doc. it is not exactly what you want but it might give you some ideas. 

Objective

In some cases, it is necessary to secure specific reports to prevent unauthorized users from modifying them. Rather than manage permissions for individual users/reports, Cognos allows administrators to create a folder under Team Content and grant privileges to predefined user groups (Cognos and/or Active Directory).

The document outlines how to create a Protected Folder for storing reports that should only be managed by authorized personnel.

nitial Setup

1.       Create a Cognos group named ProtectedReportAdmin

2.       Create a folder in Team Content named Protected Reports

3.       Remove all permissions from the Protected Reports folder except for the following:

Granting access to Protected Reports

To grant users access to the Protected Reports folder, simply add them to the BIProtectedReportAdmin Cognos group. 

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

Hi Anas, You can hide the report folders and remove the capability to see hidden objects for the user role. You can create a report view (or maybe even a report shortcut) in a non-hidden folder for those users. If you have several groups of users with different reports then you could create more of such folders and give different access rights to those folders. 

i do not think that it is possible to hide reports or folders in team content. you can protect reports from getting modified, not sure about protecting reports from execution. i have this internal doc. it is not exactly what you want but it might give you some ideas. 

Objective

In some cases, it is necessary to secure specific reports to prevent unauthorized users from modifying them. Rather than manage permissions for individual users/reports, Cognos allows administrators to create a folder under Team Content and grant privileges to predefined user groups (Cognos and/or Active Directory).

The document outlines how to create a Protected Folder for storing reports that should only be managed by authorized personnel.

nitial Setup

1.       Create a Cognos group named ProtectedReportAdmin

2.       Create a folder in Team Content named Protected Reports

3.       Remove all permissions from the Protected Reports folder except for the following:

Granting access to Protected Reports

To grant users access to the Protected Reports folder, simply add them to the BIProtectedReportAdmin Cognos group. 

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

Hi Philipp,

Appreciate your response.

I have created a folder for these users and moved the report under the folder. I have made a group for these users as well but could not find a way to hide the folders from the Feature / Capabilities. When we create a user, it becomes a master user and appears in all roles like Administrator, everyone, etc. I would be grateful to you if could help on this.

Thank you

Hi Anas, You can hide the report folders and remove the capability to see hidden objects for the user role. You can create a report view (or maybe even a report shortcut) in a non-hidden folder for those users. If you have several groups of users with different reports then you could create more of such folders and give different access rights to those folders. 

i do not think that it is possible to hide reports or folders in team content. you can protect reports from getting modified, not sure about protecting reports from execution. i have this internal doc. it is not exactly what you want but it might give you some ideas. 

Objective

In some cases, it is necessary to secure specific reports to prevent unauthorized users from modifying them. Rather than manage permissions for individual users/reports, Cognos allows administrators to create a folder under Team Content and grant privileges to predefined user groups (Cognos and/or Active Directory).

The document outlines how to create a Protected Folder for storing reports that should only be managed by authorized personnel.

nitial Setup

1.       Create a Cognos group named ProtectedReportAdmin

2.       Create a folder in Team Content named Protected Reports

3.       Remove all permissions from the Protected Reports folder except for the following:

Granting access to Protected Reports

To grant users access to the Protected Reports folder, simply add them to the BIProtectedReportAdmin Cognos group. 

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

Hi Philipp,

Appreciate your response.

I have created a folder for these users and moved the report under the folder. I have made a group for these users as well but could not find a way to hide the folders from the Feature / Capabilities. When we create a user, it becomes a master user and appears in all roles like Administrator, everyone, etc. I would be grateful to you if could help on this.

Thank you

Hi Anas, You can hide the report folders and remove the capability to see hidden objects for the user role. You can create a report view (or maybe even a report shortcut) in a non-hidden folder for those users. If you have several groups of users with different reports then you could create more of such folders and give different access rights to those folders. 

i do not think that it is possible to hide reports or folders in team content. you can protect reports from getting modified, not sure about protecting reports from execution. i have this internal doc. it is not exactly what you want but it might give you some ideas. 

Objective

In some cases, it is necessary to secure specific reports to prevent unauthorized users from modifying them. Rather than manage permissions for individual users/reports, Cognos allows administrators to create a folder under Team Content and grant privileges to predefined user groups (Cognos and/or Active Directory).

The document outlines how to create a Protected Folder for storing reports that should only be managed by authorized personnel.

nitial Setup

1.       Create a Cognos group named ProtectedReportAdmin

2.       Create a folder in Team Content named Protected Reports

3.       Remove all permissions from the Protected Reports folder except for the following:

Granting access to Protected Reports

To grant users access to the Protected Reports folder, simply add them to the BIProtectedReportAdmin Cognos group. 

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

i do not think that it is possible to hide reports or folders in team content. you can protect reports from getting modified, not sure about protecting reports from execution. i have this internal doc. it is not exactly what you want but it might give you some ideas. 

Objective

In some cases, it is necessary to secure specific reports to prevent unauthorized users from modifying them. Rather than manage permissions for individual users/reports, Cognos allows administrators to create a folder under Team Content and grant privileges to predefined user groups (Cognos and/or Active Directory).

The document outlines how to create a Protected Folder for storing reports that should only be managed by authorized personnel.

nitial Setup

1.       Create a Cognos group named ProtectedReportAdmin

2.       Create a folder in Team Content named Protected Reports

3.       Remove all permissions from the Protected Reports folder except for the following:

Granting access to Protected Reports

To grant users access to the Protected Reports folder, simply add them to the BIProtectedReportAdmin Cognos group. 

------------------------------
brenda grossnickle
BI Programmer Analyst
FIS

Original Message:
Sent: Mon June 24, 2024 07:40 AM
From: Anas Ghayas
Subject: Cognos User Role & Profile

Hello Champions,

I have specific users in Cognos and want to give them access to only one report. The other folders should not be visible to them on login. How we can define that role in the group.

Thanks

------------------------------
Anas Ghayas
------------------------------