Content Management and Capture

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hi from which backend to you migrate to IBM FileNet Content Manager. 

There are exporter for IBM FileNet Image Services and IBM Content Manager available - they export the documents with annotations. 

The import to IBM FileNet Content Manager can be done with a special importer program called IBM FileNet BatchIt.

------------------------------
Claudia Völk-Fanenbruck

Original Message:
Sent: Wed October 09, 2024 10:53 PM
From: Akhila A
Subject: Migration of Documents with annotations

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

------------------------------
Akhila A
------------------------------

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

As Claudia said you should at least mention your  product suite ..

Regardless of backend I assume your problem is merging the document with its  annotations at export time. I do not think there is an oob  tool to do it, Daeja renders the document and the annotation as separate layers.

That said  the oob annotations format is a documented XML and it should not be too hard to use a PDF tool to merge the two  (there are not sooo many format options besides PDF and the common image formats). I done similar things in the past and most of the work goes into getting the coordinate system and offsets right.

Hope this helps,

Gerold

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hello Gerold,

Hope all is well. Thank you so much for your response. 

Yes, I am very sorry for not mentioning where my documents reside currently. I am trying to export documents along with annotations from CPE 5.5.10. Currently we have annotations for MS Office documents, Images, tiffs and PDF's. Your assumption is correct.

I have tried couple of java libraries like pdfbox, itextpdf for merging annotations with pdf documents (which do not create exact annotated document as it is displayed by Daeja Viewer, this work is in progress right now), I am still in process to figure out a way to merge annotations for other formats of documents. Assuming this is going to get   very complex as I try to combine annotations for other formats, I am looking to see if we have an easier/simple way to download annotated documents for all formats. Can you please share more about how you have handled this request.

Thank you very much in advance!!!

Thank you!

As Claudia said you should at least mention your  product suite ..

Regardless of backend I assume your problem is merging the document with its  annotations at export time. I do not think there is an oob  tool to do it, Daeja renders the document and the annotation as separate layers.

That said  the oob annotations format is a documented XML and it should not be too hard to use a PDF tool to merge the two  (there are not sooo many format options besides PDF and the common image formats). I done similar things in the past and most of the work goes into getting the coordinate system and offsets right.

Hope this helps,

Gerold

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hi Akhila,

My task was with not sooo many (and not exotic) formats, mainly image formats and PDF.

That said, I used a commercial tool , the Document SDK from LeadTools. In the middle of my work (back in 2017) they implemented native P8 annotations support (in other words: they can process the P8 annotation XML), which was too late for me to use... :-(.

As I already hinted my experience is the same as yours: A lot of fine tuning to get the annotations to the right place. It might not be important if a text annotation is a few pixels off, but an arrow should really point at the correct object :-)

Hope this helps,

Gerold

Hello Gerold,

Hope all is well. Thank you so much for your response. 

Yes, I am very sorry for not mentioning where my documents reside currently. I am trying to export documents along with annotations from CPE 5.5.10. Currently we have annotations for MS Office documents, Images, tiffs and PDF's. Your assumption is correct.

I have tried couple of java libraries like pdfbox, itextpdf for merging annotations with pdf documents (which do not create exact annotated document as it is displayed by Daeja Viewer, this work is in progress right now), I am still in process to figure out a way to merge annotations for other formats of documents. Assuming this is going to get   very complex as I try to combine annotations for other formats, I am looking to see if we have an easier/simple way to download annotated documents for all formats. Can you please share more about how you have handled this request.

Thank you very much in advance!!!

Thank you!

As Claudia said you should at least mention your  product suite ..

Regardless of backend I assume your problem is merging the document with its  annotations at export time. I do not think there is an oob  tool to do it, Daeja renders the document and the annotation as separate layers.

That said  the oob annotations format is a documented XML and it should not be too hard to use a PDF tool to merge the two  (there are not sooo many format options besides PDF and the common image formats). I done similar things in the past and most of the work goes into getting the coordinate system and offsets right.

Hope this helps,

Gerold

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

```
// To migrate annotated documents from FileNet without downloading them separately:
// - Use export tools that manage both documents and annotations together.
// - This will simplify the migration process by avoiding separate downloads for documents and their annotations.
```

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hi Hassan,

Thank you very much for your response.

If possible, can you share any tools that export annotated documents (combined) from FileNet?

Thanks much in advance.

```
// To migrate annotated documents from FileNet without downloading them separately:
// - Use export tools that manage both documents and annotations together.
// - This will simplify the migration process by avoiding separate downloads for documents and their annotations.
```

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!

Hi Akhila, 

I have packaged software I license to export documents, convert to PDF and embed the annotations.  I also have cases where customers have custom annotations or annos from other third party viewers, watermarks and other situations.  Alternatively you can do this yourself I don't use this SDK but leadtools will convert FileNet annotations and add directly to the document.  Check this out... FileNet P8 and Daeja Annotations Support | Raster, Medical, Document Help (leadtools.com)

Hi Hassan,

Thank you very much for your response.

If possible, can you share any tools that export annotated documents (combined) from FileNet?

Thanks much in advance.

```
// To migrate annotated documents from FileNet without downloading them separately:
// - Use export tools that manage both documents and annotations together.
// - This will simplify the migration process by avoiding separate downloads for documents and their annotations.
```

Hi All,

Hope all is well with you.

I have written a java application that downloads documents and annotations if available. I would like to understand how to migrate a annotated document from filenet as it is without downloading them separately.

Thanks a lot in advance!